Form submissions overview

Forms RB stores all submitted form data directly inside WordPress, allowing you to review, manage, and delete submissions without relying on third-party services.

This article provides an overview of how form submissions (records) work and how they are displayed in the admin interface.

What are form submissions

Each time a visitor submits a form, Forms RB creates a record containing all submitted field values.

A submission includes:

Field values (name, email, message, etc.)
Submission date and time
User IP address
Notification status
Agreement confirmations (if enabled)

All records are linked to the specific form they belong to.

Records panel

Each form includes a Records panel inside the form editor.

The Records panel displays:

A list of submitted records
Submission timestamps
Read / unread status
Actions for viewing or deleting records

If no submissions exist, the panel shows a “No data” message.

Refreshing submissions

The Refresh button allows you to reload the list of submissions manually.

This is useful when:

New submissions arrive while the page is open
You want to ensure the latest data is displayed

Read and unread status

Each submission has a read indicator:

Unread submissions are visually highlighted
Opening a submission automatically marks it as read

You can filter the list using the Show only unread option to focus on new messages.

Viewing submission details

Clicking a submission opens a detailed view dialog.

The detailed view displays:

All submitted field values
Agreement confirmations
Notification delivery status
User IP address
Submission ID and timestamp

This allows you to review the full context of each message.

Deleting submissions

Forms RB provides multiple ways to delete records:

Delete individual submissions
Delete selected submissions
Delete all submissions for a form

Deletion actions are permanent and cannot be undone.

Submission storage

All form submissions are stored locally in your WordPress database.

Benefits:

Full control over your data
No external services required
Works offline and in restricted environments

Notifications status

Each submission includes information about notification delivery.

If notifications are not configured or fail to send, the record will display a status message explaining the issue.

Notification setup is covered in a separate documentation article.

What’s next

Now that you understand how submissions are stored and displayed, the next step is managing them efficiently.

Continue with:

Managing submissions

Documentation